What is a system? According to wikipedia.com
“System (from Latin systēma, in turn from Greek σύστημα systēma) is a set of interacting or interdependent entities, real or abstract, forming an integrated whole.
The concept of an 'integrated whole' can also be stated in terms of a system embodying a set of relationships which are differentiated from relationships of the set to other elements, and from relationships between an element of the set and elements not a part of the relational regime.
The scientific research field which is engaged in the study of the general properties of systems include systems theory and systems engineering. They investigate the abstract properties of the matter and organization, searching concepts and principles which are independent of the specific domain, substance, type, or temporal scales of existence.
Most systems share the same common characteristics. These common characteristics include the following
- Systems are abstractions of reality.
- Systems have structure which is defined by its parts and their composition.
- Systems have behavior, which involves inputs, processing and outputs of material, information or energy.
- Systems have interconnectivity; the various parts of a system have functional as well as structural relationships between each other.
The term system may also refer to a set of rules that governs behavior or structure.
Systems in information and computer science
In computer science and information science, system could also be a method or an algorithm. Again, an example will illustrate: There are systems of counting, as with Roman numerals, and various systems for filing papers, or catalogues, and various library systems, of which the Dewey Decimal System is an example. This still fits with the definition of components which are connected together (in this case in order to facilitate the flow of information).
System can also be used referring to a framework, be it software or hardware, designed to allow software programs to run.”
What is a system consisting of?
“ A computer system consists of hardware and software. Hardware is the equipment, which makes up the computer system. Hardware consists of: - Input devices such as keyboard, mouse, joystick - The Central Processing Unit (CPU) - Output devices such as a printer, monitor, graph plotter - Backing storage devices such as disc drive, hard drive - Media such as discs, tapes, paper etc There is hardware that I used is: * Mouse * Keyboard * Printer * Monitor * A tracker ball mouse A tracker ball mouse is an input device and similar to a mouse but the ball is set into a cup on the top of the unit. A finger or, on larger tracker balls the palm of the hand, is used to roll the ball in any direction. The ball controls the movement of the pointer on the screen. Buttons on the tracker ball work in the same way as mouse butons to activate processes on the screen. “ http://www.coursework.info/GCSE/Information___Communication_Technology/Hardware/A_computer_system_consists_of_hardware_a_L98196.html
What are the terms and condition of making an Enrollment System?
“Terms and Conditions of Enrollment
The provider agrees to the following terms and conditions of the Early Steps Provider Enrollment
System:
1. An enrolled and approved provider in the Early Steps Provider Enrollment System is eligible to provide services in the Early Steps system through a provider agreement with a Local Early Steps.
2. A Local Early Steps is under no obligation to employ or contract with an approved provider based solely on the fact that the provider is enrolled and approved in the Early Steps Provider Enrollment System.
3. Providers are required to immediately notify the Early Steps Provider Enrollment Specialist of any changes in their enrollment record.
4. At time of enrollment, the provider shall submit (mail or fax) to the Early Steps Provider
Enrollment Specialist proof of the following, as required in Table 1.
*Professional Liability Insurance (must be maintained and updated annually)
* Relevant Diplomas (and Transcripts, as requested)
* Documentation of One Year Experience
* ITDS Certificate (for Infant Toddler Developmental Specialist Only)
* Fingerprint Card, as required
5. Providers in the Licensed Healing Arts Provider Class are required to update enrollment every two years beginning with the first date of licensure renewal once enrolled. (This may occur in less than two years for the first enrollment update to align enrollment updates with licensure renewal.)
6. All other providers are required to update enrollment every two years from their initial enrollment application date.
7. All providers are required to document 24 hours of professional development in the Early Intervention Professional Competency areas when updating their enrollment.
All approved providers, that are employed or contracted with a Local Early Steps, are required to:
1. Be knowledgeable of and abide by all applicable federal, state, and local laws, rules, regulations, and policies related to Early Steps including but not limited to IDEA, Part C, the Early Steps Program Plan and Operations Guide (PPOG), and the Early Steps Service Delivery Policy and Guidance document.
2. Maintain accurate clinical records for a period of at least five years from discharge from services, and to make available to Early Steps all records and information necessary to assure the appropriateness of payments and to assure the proper administration of Early Steps and to assure compliance with all applicable statutes and regulations.
3. Continually meet and maintain all applicable and necessary standards and regulations for licensing, credentialing, program licensure, and funding requirements for services provided.
4. Provide services to eligible children and their families as set forth in the IFSP.
5. Participation in IFSP face-to-face meetings and conference calls, and communication on a frequent basis with families and other team members.
6. Make records available, as requested, for local and state quality assurance activities.
7. Ensure services are family centered, inclusive, culturally competent, and that family members are an integral part of the service planning, implementation and on-going assessment.”
http://www.stepbysteptherapy.com/sitebuildercontent/sitebuilderfiles/terms_conditions_enrollment.pdf
I have read some article regarding computerized enrollment system on other university. See for an example, the Polytechnic University of the Philippines (PUP) Enrollment Procedure:
“Enrollment Procedure
Computerized Enrollment System
Reminders to All Students
1. DO NOT detach any part of the Registration Certificate;
2. PROCEED to the Cashier for payment. NO RECEIPTS are required to be filled up, the Registration Certificate will serve as an Official Receipt upon validation by the machine.
3. The payment of fees is the last step of the process. The Chief Accountant’s Copy and Registrar’s Copy of Form 21 will be collected by the Cashier-on-Duty. NO NEED to have the Registration Certificate (Student's Copy) validated by the Office of the University Registrar.
For Regular Students
1. Go to your College Enrollment Evaluator and present your class cards and Registration Certificate (from the previous semester). Upon evaluation, you will be given an Approval Form;
2. Go to the Computer Room assigned for your College and present your old Registration Certificate and Approval Form to the Enrollment Adviser. The Enrollment Adviser will process your enrollment and print your new Registration Certificate. Affix your signature on the new Registration Certificate and have it signed by the Enrollment Adviser; and
3. Pay the amount indicated in the assessed Registration Certificate to the Cashier.
Note: Pay directly to the Cashier. DO NOT entrust registration certificate and payment to anyone.
For Freshmen
1. Go to the College of your choice where you qualify (see College criteria) and present your PUPCET result and high school card for evaluation and interview, and get the approval of the Dean/Chairperson;
o If approved, proceed to Step 2;
o If disapproved, go to another College (second choice);
2. Secure a Medical Clearance from the University Medical Clinic upon presentation of Approval Form and chest X-ray result with film;
3. Proceed to Admissions and Registration Office (ARO) Center and present the follow documents:
o Approval Form from the College;
o Form 138 or high school card with high school general average of 82% or higher;
o PUPCET result (within the cut-off score);
o Certificate of good moral character from high school Principal/Guidance Counselor;
o Medical Clearance from the PUP Medical Clinic;
o Two (2) pieces latest picture size 2 inch. by 2 inch. (2"x2") with name pictured on it; and
o Certified true copy of birth certificate.
4. Present original Admission Certificate and photocopies of documents enumerated in Step 3 to the Enrollment Adviser in exchange of a Registration Certificate;
5. Enlist in the National Service Training Program (NSTP) of your choice (both male and female):
o Military Training Service (MTS/ROTC)
o Civic Welfare Training Service (CWTS)
6. Affix your signature on the Registration Certificate and have it signed by the Enrollment Adviser; and
7. Pay the amount indicated in the assessed Registration Certificate to the Cashier.
Note: Pay directly to the Cashier. DO NOT entrust registration certificate and payment to anyone.
8. Prepare two (2) pieces 1 inch by 1 inch (1"x1") ID picture with your name pictured on it for your ID card (using College Color Code). Submit these items together with the application for ID at the ARO Validation Center (West Wing Room 102).
For Scholars, Grantees, or Dependents
1. Go to the College of your choice where you qualify (see College criteria) and present your PUPCET result and high school card for evaluation and interview, and get the approval of the Dean/Chairperson;
o If approved, proceed to step 2;
o If disapproved, go to another College (second choice);
2. Secure Medical Clearance form the University Medical Clinic upon presentation of Approval Form and chest X-ray result with film;
3. Proceed to ARO Center and present the follow documents:
o Approval Form from the College;
o Form 138 or high school card with high school general average of 82% or higher;
o PUPCET result (within the cut-off score);
o Certificate of good moral character from high school Principal/Guidance Counselor;
o Medical Clearance from the PUP Medical Clinic;
o Two (2) pieces latest picture size 2 inch. by 2 inch. (2"x2") with name pictured on it; and
o Certified true copy of birth certificate.
4. Present original admission certificate and photocopies of documents enumerated in Step 3 to the Enrollment Adviser in exchange of a Registration Certificate;
5. Enlist in the National Service Training Program (NSTP) of your choice (both male and female):
o Military Training Service(MTS/ROTC)
o Civic Welfare Training Service(CWTS)
6. Affix you signature on the Registration Certificate and have it signed by the Enrollment Adviser;
7. Proceed to the Office for Scholarship and Financial Assistance (OSFA) for processing of scholarship documents. If you are a dependent of a PUP employee, proceed to the Human Resources Management Department (HRMD) for the processing of papers;
8. Proceed to the Assessment Center for manual re-assessment of fees;
9. Have your re-assessed Registration Certificate recorded at the Network Operations Center (2nd Floor South Wing) before paying re-assessed amount;
10. Pay the amount indicated in the assessed Registration Certificate;
Note: Pay directly to the Cashier. DO NOT entrust registration certificate and payment to anyone.
Prepare two (2) pieces 1 inch by 1 inch (1"x1") ID picture with your name pictured on it for your ID card (using College Color Code). Submit these items together with the application for ID at the ARO Validation Center (West Wing Room 102).”
Computerized enrollment system is now used by the universities, colleges and other establishments. Therefore, computerized enrollment system is very useful for both the firm and students because it rather give an effective and efficient approach for both the students and schools. Most enrollment systems are used to delegate out limited time slots or products. A well built one will allow for those time slots to be handed out in a quick fashion reducing the load on the People that normally have to-do all the work. It also gets the customers information into a nice nifty database for you to pull stats information and well as quick contact information from get into more advanced systems they include payment methods. On top of that with computerized enrollment systems you don't have to worry about not being able to read someone’s hand writing (I know mines hell) that alone mattering on the client base can be a blessing. And if you’re dealing with an older group of people systems can be built to quickly provide Large Text making it easier for them to read and fill out the enrollment forms... That’s always something good to brag about... That’s just the upper edge. But any enrollment systems need to be review to make sure it will be an advantage to the businesses needs and not hinder it.
Comparing on the University of Southeastern Philippines new enrollment procedure (see below):
Based on the tarpaulin in the said university.
Enrollment Procedure for old students
STEP 1 – STUD ACCTS.
* Check students’ accounts.
* Check balance.
* Clearance signing.
STEP 2 – COLLEGE
* Advising / Pre- Registration
* Payment of other fees (Local Council fee , Obrero Campus Student Council fee, Collegiate headlight fee and Insurance).
* Encoding.
* Assessment of fees.
* Temporary Certificate of Registration Printing.
STEP 3 – STUD ACCTS. (Scholars Only)
* Submit Temporary Certificate of Registration.
* Posting of Accounts.
STEP 3 – CASHIER (Paying Students)
* Submit Temporary Certificate of Registration.
* Payment of Matriculation.
* Official Receipt Printing.
STEP 4 – REGISTRAR
* Present Clearance.
* Present Official Receipts (Tuition and other fees).
* Printing of Official Certificate of Registration.
Enrollment Procedure for New students and Transferees
STEP 1 – UNIVERSITY GUIDANCE AND TESTING OFFICE
* Encoding of Student Information.
* Identification No. Assignment.
STEP 2 – OFFICE OF STUDENT SERVICES (Scholars Only)
* Scholarship Application.
* Releasing of Scholarship Card.
STEP 3 – ROTC/CWTS
* Registration and Sectioning of ROTC/CWTS.
* Releasing of ROTC/CWTS slip.
STEP 4 – COLLEGE
* Present enrollment requirements.
* Advising / Pre-Registration.
* Payment of other fees (Local Council fee, Obrero Campus Student Council fee, collegiate headlight fee and Insurance).
* Encoding.
* Assessment of fees.
* Temporary Certificate of Registration Printing.
STEP 5 – STUD ACCTS. (Scholars Only)
* Submit Temporary Certificate of Registration.
* Posting of Accounts.
STEP 5 – CASHIER (Paying Students)
* Submit Temporary Certificate of Registration.
* Payment of Matriculation.
* Official Receipt Printing.
STEP 6 – REGISTRAR
* Submit enrollment requirements.
- Form 138 (High School Card).
- Photocopy of NSO Birth Certificate.
- USEPAT Entrance Exam Result.
- Admission Slip.
- Medical Certificate.
- Certificate of Good Moral (Original).
- 2 pcs. 2x2 recent ID picture.
- Prospectus of the enrolled course.
- 1 pc. Long brown envelop.
- Official receipt of tuition and other fees.
* Printing of Official Certificate of Registration.
Enrollment Procedure for Shiftees
STEP 1 – STUD ACCTS.
* Check students’ accounts.
* Check balance.
* Clearance signing.
STEP 2 – FORMER COLLEGE
* Request to shift.
* Recommendation to shift.
STEP 3 – NEW COLLEGE
* Acceptance of Shiftee
* Advising / Pre- Registration.
STEP 4 – UNIVERSITY GUIDANCE AND TESTING OFFICE / OFFICE OF STUDENT SERVICES
* Student Profile Updating
STEP 5 – NEW COLLEGE
* Payment of other fees (Local Council fee , Obrero Campus Student Council fee, Collegiate headlight fee and Insurance).
* Encoding.
* Assessment of fees.
* Temporary Certificate of Registration Printing.
STEP 6 – STUD ACCTS. (Scholars Only)
* Submit Temporary Certificate of Registration.
* Posting of Accounts.
STEP 6 – CASHIER (Paying Students)
* Submit Temporary Certificate of Registration.
* Payment of Matriculation.
* Official Receipt Printing.
STEP 7 – REGISTRAR
* Present Clearance.
* Present Official Receipts (Tuition and other fees).
* Printing of Official Certificate of Registration.
For old student
The above steps are the procedure on enrolling an old student at the University of Southeastern Philippines. As I observed, the validation of the library id is not included in the procedure. I don’t know why it is so. The validation of the e-card takes place right after processing at the registrar. Since I’ve been in the university for quite a long time (almost 5 years to be exact) the new and old procedure of the enrollment for old system are the same (excluding the library part).
For new student
Year 2005, almost five years ago, if my memory serves me right Step 1 is not part of the enrollment procedure. I did not remember encoding of Student Information and Identification Number Assignment was included on it. The new procedure, however, is confusing. I have an older brother who is a first year college student in the university. Comparing the ways on my time and his time, there are lots of changes. And also the library registration is not included, again. I think validation and application of library id is part of the enrollment procedure.
For shiftee
I have really no idea on the procedure for the enrollment of a shiftee.
I will quote Ms. Kate Mariel Dizon’s post about the old procedure for both new & old student in the University of Southeastern Philippines, since she stated it clear and detailed;
“Based on experience, these are the steps for enrolment for new students:
1. Pay miscellaneous and other fees
2. Go to UGTO and fill up student records
3. (For scholars only) Apply for a scholarship at the Office Student Services
4. Enroll in ROTC or CWTS
5. Go to your college adviser, submit or present all necessary documents, and secure a Pre-Registration form
6. Fill up the PRF and have your adviser sign it
7. Submit the PRF to the encoder and secure Certificate of Registration
8. (For scholars) Verify student accounts at the bookkeeper. (For non-scholars) Pay tuition fee at the cashier
9. Submit all necessary documents/requirements and complete enrolment by getting stamped “Officially Enrolled” at the registrar
10. (Extra step) Apply for a library card
Based on experience, these are the steps for enrolment for old students:
1. Pay miscellaneous fees and other fees
2. (For scholars only) Validate scholarship at the Office of Student Services
3. Go to your college adviser, submit or present all necessary documents, and secure a Pre-Registration form
4. Fill up the PRF and have your adviser sign it
5. Submit the PRF to the encoder and secure Certificate of Registration
6. (For scholars) Verify student accounts at the bookkeeper. (For non-scholars) Pay tuition fee at the cashier
7. Complete enrolment by getting stamped “Officially Enrolled” at the registrar
8. (Extra step) Validate library card”
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